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Caya is a Berlin, Germany-based software company that develops a plug-and-play software-as-a-service platform designed to help small and medium-sized enterprises digitize and automate their document management processes. The company provides a centralized system called the Caya Cockpit, which allows businesses to receive, organize, and process physical and digital documents while maintaining compliance with international ISO standards. Operating with a global workforce of more than 50 employees, the organization utilizes a subscription-based business model to deliver its workflow automation tools. The platform currently serves a client base of over 20,000 corporate customers who utilize the software for daily inbox management and administrative task reduction across various operational departments. While the specific founding year remains undisclosed, the enterprise was established by the original creators behind notable European technology startups Treatwell, Kreditech, and Movinga.
Caya has raised $9.0M across 2 funding rounds.
Caya has raised $9.0M in total across 2 funding rounds.
Caya is a Berlin-based technology company providing a digital inbox and document management system (DMS) tailored for startups, tech companies, SMEs, and self-employed professionals. It digitizes incoming mail—including letters and parcels—through a scanning center, automates document classification, workflows, and storage, and enables real-time collaboration, full-text search, and integrations with tools like accounting software, all while ensuring GoBD-compliant (German tax authority standards) and secure data handling.[2][3][4][5]
The platform solves the problem of paper chaos by centralizing all documents in a cloud-based cockpit accessible via web or mobile app, automating repetitive tasks like filing invoices to "Finance" folders, and supporting features such as electronic signatures, OCR, tagging, and role-based permissions. Pricing starts at €9.99 per month, with strong user praise for efficiency gains—e.g., "Mein Briefkasten ist IMMER leer" (My mailbox is ALWAYS empty)—though occasional mail forwarding hiccups with postal services are noted. Caya serves office management, financial accounting, and prop-tech firms like McMakler, reducing manual scanning and boosting customer experience.[2][3][5]
Caya emerged from the need to free tech startups and SMEs from paperwork inefficiencies, with its headquarters in Berlin, Germany, at Oranienburger Str. 69.[2][4] While exact founding details are not specified in available data, the company has grown to around 30 employees and generates under $5 million in revenue, positioning it as a nimble player in Europe's document processing space.[4]
A pivotal focus has been on tech and startups, as evidenced by tailored solutions like "Automagic Workflows" for sprints and projects, and case studies with clients like McMakler, where VP Finance Raphael Thelen highlighted daily mail digitization and employee distribution. Early traction likely stemmed from post-COVID remote work demands, enabling GoBD-compliant access even without physical mailboxes.[2][5]
Caya stands out in the document management and mail digitization market through:
Caya rides the wave of digital transformation and remote/hybrid work, accelerating paperless operations amid rising automation demands in Europe—especially Germany, where strict GoBD rules mandate compliant digitization.[3][5] Timing aligns with post-pandemic shifts, where firms like McMakler cut manual tasks to focus on growth, influencing prop-tech and fintech ecosystems by streamlining AP/AR and compliance.[2]
Market forces favoring Caya include SMB digitization trends, IDP (Intelligent Document Processing) growth, and competition from niche players like Delivered.io or Parascript, but Caya's startup focus and "Made in Germany" security give it an edge in DACH regions. It shapes the ecosystem by enabling lean operations, reducing overhead for bootstrapped teams.[1][2][5]
Caya is poised for expansion by deepening AI-driven IDP features—like enhanced workflows with delete options users request—and targeting more integrations for global SMBs beyond Germany.[3][5] Trends like AI automation, regulatory digitization mandates, and no-paper offices will propel it, potentially growing employee base and revenue through partnerships in prop-tech and fintech.
As startups prioritize efficiency to scale, Caya's role in freeing teams from "paper chaos" will evolve, solidifying its niche while eyeing broader EU adoption—transforming how tech firms handle the mundane to fuel innovation.[2]
Caya has raised $9.0M in total across 2 funding rounds.
Caya's investors include Dutch Founders Fund, Jonathan Becker, HV Capital, Speedinvest, Christian Reber, Jens Begemann, Niklas Jansen.
Caya has raised $9.0M across 2 funding rounds. Most recently, it raised $6.0M Series U in June 2023.
| Date | Round | Lead Investors | Other Investors | Status |
|---|---|---|---|---|
| Jun 1, 2023 | $6M Series U | — | Dutch Founders Fund, Jonathan Becker, HV Capital, Speedinvest, Christian Reber, Jens Begemann, Niklas Jansen | Announced |
| Apr 1, 2020 | $3M Seed | — | Dutch Founders Fund, Jonathan Becker, HV Capital, Speedinvest, Christian Reber, Jens Begemann, Niklas Jansen | Announced |
